Data that qualifies
Records your existing software already holds
Email, files, chat, tickets and the rest. Each system is its own choice, and you can include as few as one.
See my estimateRecords, by system
Inboxes in Microsoft 365 or Google Workspace, with years of back and forth.
Files and drives
The shared drives where your quotes, plans, procedures and sheets live.
Chat
Threads in Slack or Teams where questions get asked, answered and settled.
CRM
Account notes, pipeline changes and follow ups.
Help desk
Tickets from first report to final fix.
Project tools
Real project work captured as tasks, boards and status changes.
ERP and finance
Workflows for orders, purchasing and invoices.
Code
Repositories and code review, for teams that ship software.
Why routine records count
AI labs license real business records to train and test models. Writing is what public text teaches. Records from a business show work itself: the asks between people, the checks, the order of steps and how each problem resolves.
This is why routine and even messy records are the whole point. Picture a customer complaint, a colleague checking the order and a manager approving a credit, all in one thread. Labs cannot find that sequence in public.
What adds weight to your records
- More history. Years in business is one of the two answers that move your estimate.
- More people. Team size is the second answer. A larger team in shared systems leaves a fuller record.
- Continuity. Years of records kept in one system instead of scattered or deleted.
- Variety. More than one connected system, like email alongside a CRM and help desk.
Records you can keep back
All of it is optional. Scoping lets you exclude a department, mailbox, date range, shared drive or full system. Before anything is shared, sensitive data within your included records is excluded or de-identified.
Law, accounting and healthcare practices keep client and patient records out, with scope decided together with you and your counsel.
Do not know what you have yet?
Most owners are not, and that is fine. No inventory is needed to begin. Three questions make up the estimate. Next, a specialist from License Your Data rings within minutes and books a 15-minute call, under NDA, to map out your systems. Nobody asks for a password or a file, and you decide afterwards what goes into the de-identified copy.